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Call for Proposal to re-design SAfAIDS website and develop mobile applications



Established in 1994, SAfAIDS is a regional non-profit organisation based in Harare, (Zimbabwe), with country offices in Pretoria (South Africa), Lusaka (Zambia) and Manzini (Swaziland). For the last 20 years, SAfAIDS has implemented programmes in Lesotho, Malawi, Mozambique, Namibia, South Africa, Swaziland, Tanzania, Zambia, and Zimbabwe. SAfAIDS is recognised for its capacity to bring national lessons and experiences to regional advocacy and knowledge - sharing platforms.


Through its work, SAfAIDS uses advocacy, communication and social mobilisation (ACSM) strategies to influence changes in policy and social practices. In recognition of the role that stigma and discrimination, gender inequality and related social structures and norms play in driving the epidemic and creating barriers to access to services in southern Africa, SAfAIDS works to address gender equality and the rights of women, girls and key population groups, to access sexual reproductive health services and rights by confronting complex issues like culture, human rights and stigma. In the past 20 years, SAfAIDS has complemented regional and national programmes in HIV/TB prevention, uptake of testing and HIV treatment, HIV treatment literacy, reduction of gender-based violence (GBV), treatment as prevention, and linking HIV and sexual reproductive health and rights (SRHR).


Background Information


The lay-out and content of the SAfAIDS website ( was designed several years ago and in the interim the purpose of typical websites has changed. Clients, especially young people, development experts, policy makers, researchers and technical specialists have adopted new ways of networking and seeking information. Modern day websites are dynamic and interactive. They also come in with mobile applications to extend access beyond the personal computer, a service which the current SAfAIDS website does not offer. SAfAIDS would therefore like to develop its website into a dynamic interactive information hub, networking and collaboration centre.


Overall objective of the assignment:


The consultancy is to manage the process of identifying the best possible architecture for the SAfAIDS website in discussion with SAfAIDS, and then further develop the needed functionalities and applications that will more successfully market and reach SAfAIDS target audience. The designer is NOT required to develop the content for the website.


Guidelines to the Designer:

  • Review the current website:
  • Recommend 3 progressive designs that will match the branding, objectives and mandate of the organisation (and budget for each deesign option)
  • Revamp the SAfAIDS website on Drupal 7
  • Develop a mobile App compatible with both Android and iOS
  • Design a responsive Interactive website,  able to showcase modern functionalities/capabilities of the design such as integrated social media links,
  • Develop a maintenance and development plan for the site (including the mobile version)
  • Provide training and mentoring support to the website administrator

 Specific Work Assignment:


The designer will complete the following specific tasks:

  • Consult SAfAIDS management, collectively and individually, to identify expectations and features of a redesigned website for SAfAIDS.
  • Identify frequency of updates and responsibilities for management of the website and content updates
  • Conceptualize and propose 3 significantly different lay outs (versions) of how the website will look and function from an adminstrative and end user perspective
  • Technical design and development of functionalities on the website

Deliverables from the assignment:


The designer will provide the following deliverables:

  1. A brief report on consultations of audience and managers of the site, in terms of expectations and feasibility, and type of information to be provided.
  2. Several alternatives, for discussion among staff, of a revamped website for SAfAIDS. This is to include the estimated effort required for content management, updates, facilitation of forums, possible integration of social media tools, etc.
  3. Refinement of architecture and design following inputs from staff and identified users for both a web based and a mobile site
  4. Preparation of a website management and monitoring schedule, to illustrate use, added value and reach       

Timeframe and duration of the assignment


It is expected that it will take six (6) weeks to complete the assignment. Being based in Zimbabwe is preferred but not required.


How to submit proposal:


When submitting the proposal, the designer is expected to provide links to websites designed or edited by the designer with clear credits, as well as any proof of successful communications/web assignments. The proposal should contain a narrative with a clear workplan in weeks/days, as well as a financial proposal linked to proposed activities and products.


The proposal will be submitted to:


DEADLINE FOR APPLICATION: Tuesday 30th September 2014 (1700 hours CAT)


Only shortlisted designers will be contacted.


Download PDF version below:

Terms of Reference SAfAIDS Website Design101.17 KB