SAfAIDS' mission is to promote ethical and effective development responses to the epidemic and its impact through HIV and AIDS knowledge management, capacity development, advocacy, policy analysis and research with special regard to gender, human rights, and other development concerns.
Vacancies, Internships and Consultancy
Consultancy
Events Coordinator
The Event
SAfAIDS seeks the services of an Events Coordinator to plan a Regional Conference for 500 participants to be held from 23 to 25 February 2010.
The Events Coordinator will work in close liaison with with the SAfAIDS Conference Taskforce in order to meet expected deliverables.
Person specification
Must be able to anticipate and plan for all conference requirements, discern work priorities, and meet deadlines with little supervision. He/she must be willing to work occasional evenings and weekends. The event coordinator should have proven skills and experience in event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external clients.
Duties
· Lead in negotiations for venues and accommodation for all participants
· Make travel arrangements for participants
· Arrange for meals and refreshments
· Order supplies and audiovisual equipment
· Order event signs and arrange for PR and promotional materials
· Gather information on each project to achieve quality event productions.
· Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
· Create room layouts for the event and ensure décor is appropriate
· Propose new ideas to improve the event planning and implementation process.
· Serve as liaison with vendors on event-related matters.
· Assist with managing on-site production and clean up for events as necessary.
· Prepare name-tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
· Close out all events as required.
Duration
This is a 4-month contract. The selected candidate will be required to begin work on 02 November 2009.
Deadline for application is 26 October 2009
Consultancy Fee
A fee of US$1,250.00 all inclusive is offered per month.
Application Process
Please send a cover letter and a copy of your CV with 3 traceable references to (ctrf_conference@safaids.net)
